KiwiRoo's Privacy Policy

What information do we collect?

The kind of Personal Information that we collect from you will depend on how you use the website. The Personal Information which we collect and hold about you may include:

• login credentials
• payment details
• email address
• name
• phone number
• address

Types of information

The Privacy Act 1998 (Cth) (Privacy Act) defines types of information, including Personal Information and Sensitive Information.

Personal Information

Means information or an opinion about an identified individual or an individual who is reasonably identifiable:

1. whether the information or opinion is true or not; and
2. whether the information or opinion is recorded in a material form or not.

If the information does not disclose your identity or enable your identity to be ascertained, it will in most cases not be classified as "Personal Information" and will not be subject to this privacy policy.

Sensitive Information

is defined in the Privacy Act as including information or opinion about such things as an individual's racial or ethnic origin, political opinions, membership of a political association, religious or philosophical beliefs, membership of a trade union or other professional body, criminal record or health information.

Sensitive Information will be used by us only:

1. for the primary purpose for which it was obtained;
2. for a secondary purpose that is directly related to the primary purpose; and
3. with your consent or where required or authorised by law.

How we collect your Personal Information

1. We may collect Personal Information from you whenever you input such information into the Website, related app or provide it to Us in any other way.
2. We may also collect cookies from your computer which enable us to tell when you use the Website and also to help customise your Website experience. As a general rule, however, it is not possible to identify you personally from our use of cookies.
3. We generally don't collect Sensitive Information, but when we do, we will comply with the preceding paragraph.
4. Where reasonable and practicable we collect your Personal Information from you only. However, sometimes we may be given information from a third party, in cases like this we will take steps to make you aware of the information that was provided by a third party.

Cookies and Cookie Consent

Cookies are small text files that are placed on your device when you visit our Website. We use cookies to enhance your browsing experience, provide personalized content, and analyze how you interact with our Website.

Types of Cookies We Use

Your Cookie Consent Options

When you first visit our Website, you will see a cookie consent banner that allows you to choose your cookie preferences. You have two options:

Managing Your Cookie Preferences

Your cookie consent preferences are stored in your browser's localStorage and remain valid for 365 days. After this period, you will be asked to update your preferences again. You can also manage cookies through your browser settings at any time. Please note that:

• Disabling necessary cookies may affect Website functionality and your ability to log in
• If you change your browser settings to block all cookies, some features of our Website may not work properly
• To update your cookie preferences, you may need to clear your browser's localStorage or cookies
• The cookie consent banner will reappear if your preferences expire or are cleared

Third-Party Cookies

Our Website uses Microsoft Clarity for analytics purposes. When you consent to performance cookies, Microsoft Clarity may set its own cookies on your device. These third-party cookies are subject to Microsoft's privacy policy and cookie practices, which we encourage you to review separately.

Cookie Retention

Cookies are retained according to the following schedule:

• Cookie consent preferences: 365 days from the date of consent
• Authentication cookies: Duration of your active session and as needed for security
• Analytics cookies: As determined by Microsoft Clarity's retention policies

If you have questions about our use of cookies or wish to modify your cookie preferences, please contact us using the contact details provided at the bottom of this Privacy Policy.

Purpose of collection

1. We collect Personal Information to provide you with the best service experience possible on the Website and keep in touch with you about developments in our business.
2. We customarily only disclose Personal Information to our service providers who assist us in operating the Website. Your Personal Information may also be exposed from time to time to maintenance and support personnel acting in the normal course of their duties.
3. By using our Website, you consent to the receipt of direct marketing material. We will only use your Personal Information for this purpose if we have collected such information direct from you, and if it is material of a type which you would reasonably expect to receive from use. We do not use sensitive Personal Information in direct marketing activity. Our direct marketing material will include a simple means by which you can request not to receive further communications of this nature, such as an unsubscribe button link.
4. You can manage your marketing preferences through your account settings or by contacting our Privacy Officer. We will process opt-out requests within [DAYS] business days and maintain records of your preferences. Marketing communications will not exceed [NUMBER] messages per month, and each communication will clearly display preference management options. If you choose to opt-out, we will retain minimal Personal Information necessary to ensure compliance with your request.

Security, Access and correction

1. We store your Personal Information in a way that reasonably protects it from unauthorised access, misuse, modification or disclosure. When we no longer require your Personal Information for the purpose for which we obtained in, we will take reasonable steps to destroy and anonymise or de-identify it. Most of the Personal Information that is stored in our client files and records will be kept for a maximum of 7 years to fulfill our record keeping obligations.
2. We implement industry-standard security measures including encryption, access controls, and secure data centers to protect your Personal Information. When deletion is required, we use secure erasure methods including digital shredding and physical destruction of storage media. For digital records, we employ [DAYS] day retention periods for active data and [DAYS] years for archived data, after which automated purge protocols permanently remove the information using government-approved secure deletion standards.
3. The Australian Privacy Principles:
   • permit you to obtain access to the Personal Information we hold about you in certain circumstances (Australian Privacy Principle 12); and
   • allow you to correct inaccurate Personal Information subject to certain exceptions (Australian Privacy Principle 13).
4. Where you would like to obtain such access, please contact us in writing on the contact details set out at the bottom of this privacy policy.

Complaint procedure

If you have a complaint concerning the manner in which we maintain the privacy of your Personal Information, please contact us as on the contact details set out at the bottom of this policy. All complaints will be considered by Kiwiroojobs Pty Ltd and we may seek further information from you to clarify your concerns. If we agree that your complaint is well founded, we will, in consultation with you, take appropriate steps to rectify the problem. If you remain dissatisfied with the outcome, you may refer the matter to the Office of the Australian Information Commissioner.

Documentation and Response Timeline

We will acknowledge receipt of your complaint within [DAYS] business days and provide you with a reference number. Our privacy team will investigate your complaint and maintain detailed records of all communications and findings. We aim to resolve all privacy complaints within [DAYS] business days. If additional time is required, we will notify you in writing. All complaint documentation will be retained for [DAYS] months following resolution. If the matter requires escalation, our Privacy Officer will personally review your case within [DAYS] business days of the escalation request.

Overseas transfer

Your Personal Information will not be disclosed to recipients outside Australia unless you expressly request us to do so. If you request us to transfer your Personal Information to an overseas recipient, the overseas recipient will not be required to comply with the Australian Privacy Principles and we will not be liable for any mishandling of your information in such circumstances.

How to contact us about privacy

If you have any queries, or if you seek access to your Personal Information, or if you have a complaint about our privacy practices, you can contact us through:

complaints@kiwiroojobs.com